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Privacy Policy

Legal disclaimer: Friends of Poplar Primary PTA

Last updated: 31st August 2025

Friends of Poplar Primary PTA (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This policy explains what information we collect, how we use it, and your rights.

1. Information We Collect

We may collect and store the following information when you interact with us:

  • Contact details (e.g. name, email address, phone number) when you sign up for newsletters, buy event tickets, or contact us directly.

  • Payment details (processed securely by third-party providers, e.g. PayPal, Stripe, TicketTailor — we do not store your card details).

  • Event participation information (e.g. names of attendees, dietary/accessibility needs, consents for children’s events).

  • Website usage data (cookies, analytics, to help us improve the site).

2. How We Use Your Information

We use your personal data to:

  • Communicate with you about PTA news, events, and fundraising activities.

  • Process event bookings, ticket sales, and donations.

  • Comply with legal or safeguarding requirements.

  • Improve our website and communications.

We will never sell or share your personal data with third parties for marketing.

3. Legal Basis for Processing

We will only keep your personal data for as long as necessary for the purposes described above. Typically:

  • Event booking info — deleted within 3 months after the event.

  • Mailing lists — until you unsubscribe.

  • Donation/gift aid records — up to 7 years (legal requirement).

4. Data Retention

We process your data under one or more of the following lawful bases:

  • Consent (e.g. when you sign up for newsletters).

  • Contract (e.g. when you purchase tickets).

  • Legal obligation (e.g. HMRC requirements for donations).

  • Legitimate interests (e.g. running PTA activities in the school community).

5. Cookies & Website Analytics

Our website may use cookies to improve your browsing experience. You can manage or disable cookies in your browser settings.

6. Your Rights

Under UK GDPR, you have the right to:

  • Request a copy of the personal data we hold about you.

  • Ask us to correct, update, or delete your data.

  • Withdraw consent at any time (e.g. unsubscribe from emails).

  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you are concerned about how your data is handled.

7. Contact Us

If you have any questions about this Privacy Policy or how your data is used, please contact us:

Friends of Poplar Primary PTA
Email: poplarprimarypta@gmail.com
Address: Poplar Primary School, Poplar Road South, Morden, Surrey, UK

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More information available here.

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